Regardless of whether you’re using your enterprise LMS for recertification or compliance training or leadership skills — security is one factor that you cannot compromise on. LMS software holds lots of sensitive data like employee information, confidential SOPs and even customer data which should not be left vulnerable. In fact, security should be among the first things to look for while selecting an enterprise LMS.
Here are some security features that an enterprise LMS software must support:
Authentication (SSO)
Authentication is simply the process of verifying any user or any activity. It checks whether or not someone is who/what they say they are. This is similar to checking if the person has the key or not before letting them open the door. However, one issue that arises from this need of authentication is that some users may have different login credentials on local networks as well as the internet.
This is where SSO, short for Single Sign-On, comes in handy. It allows for centralized management of all the user authentication at one location on the enterprise LMS. The users will need only one set of logins to access their accounts, regardless of the internet or the network they’re in.
Secure Socket Layer (SSL)
SSL is a technology that allows your website and the user’s browser to establish a secure connection. Using encryption, this technology scrambles the data and prevents it from being deciphered in transit. In this manner, critical data such as account details and passwords can be transmitted between a source and a destination securely. Without SSL, this is a challenging task.
The enterprise LMS should support the SSL technology to ensure all the data is secure and not vulnerable to attacks or hacks.
Roles and Permissions
The enterprise LMS is a goldmine of data and information. At every level, there’s all sorts of different data. Depending on whether you’re a learner or a tutor or an admin, the contents that you see will be different. An enterprise LMS should follow such a role-based approach wherein permissions are required to access different sections, and these permissions are set by the admin. In doing so, the chances of any unauthorized entity accessing the data will be drastically reduced.
Backups and Disaster Recovery
While all the above mentioned security measures are important, it’s worth mentioning that if your enterprise LMS data gets hacked or compromised, only a good backup or recovery solution can help you. While technically it isn’t a security measure, backup and disaster protocols should be clear and extensive in your enterprise LMS. The importance of having a strong backup strategy can’t be overstated in the age of cyber trolls and hackers. Backups of courses can be made either on-demand by teacher or administrator, or anyone with the permission to do so. The disaster recovery plan should be made clear from the beginning, so that there should be no surprises in case any misfortune event was to occur.
In Conclusion
Neglecting security factors while selecting an enterprise LMS is a grave mistake. With the above mentioned features in your LMS software, you’ll be on your way to educating your employees in a much more safe and secure environment!
G-Cube is a learning solution provider with cutting-edge LMS security measures recognized by Gartner. For 20+ years G-Cube is strategically solving business problems by with research and innovation. Talk to our Learning Consultant to know more.
